Here’s a collection of things that I have personally used that make my professional life easier and more productive.
I can often be found muttering to myself ‘geesh, I love technology’, because really, how great is it? That we can do our best work and have so many useful tools and programs to help us achieve great results and outcomes. Just so you know, I am an affiliate of Harpoon and Scrivener, which means that I get a minimal kickback if you purchase by clicking on the links below. I genuinely love and use these products, however, so feel free to ask any questions you have.
Harpoon is my “one stop shop” business running app. It invoices my clients (and sends automatic reminders should their payment be late), it stores all my clients’ data, helps me to budget and forecast my income and most importantly for me, it tracks my time so I can accurately keep track of how long it takes me to write something and if I am charging my clients correctly.
LiveChat is a plugin for my website that runs an automatic chat bot for anyone who visits. You can outsource to consultants but I prefer to be the one chatting to potential clients/site visitors, even if that means I miss out on some opportunities. Fortunately, I can access chat via both my phone and laptop and I am alerted as soon as someone has questions. This week, I had the opportunity to encourage someone to buy my book, book into my ecourse and let a potential client know about the extra services that I offer (we’d originally discussed some product brochures but he was also interested in getting some media releases written).
This is a great tool for anyone in a customer or client facing business that wants to add another layer to their customer service.
Boomerang for Gmail
Boomerang is an add on to your Gmail platform that performs a few handy actions including scheduling your email to be sent at a specified time, triggered reminders in XX number of days if the person hasn’t replied and has a tracking option to not only show you when someone has opened your email but what links they have clicked on in the email.
This is a handy instrument for those people working with less than desirable clients who claim to have never seen an invoice (thankfully I am yet to have one of those, touch wood).
So, we all struggle with being distracted by the internet. Anyone who says they don’t is probably lying or in a place with really bad WiFi. Sometimes you just need that extra kick up the butt and Freedom is just that. It blocks out the internet or designated apps or social media sites for a predetermined amount of time so you can explicitly focus on your task at hand. As a writer, this is such a key factor in being super efficient.
IFTTT – which stands for If This, Then That – is one of the most incredible automation tools of the new world. It is a collection of applets (conditional statements) that bring together your existing apps and online services using a myriad of “recipes” to basically make your life easier and make the absolute most of almost everything that exists in this glorious world of tech. For example, I have set up recipes to guide my iPhone to repost every one of my Instagram pics as native posts on Twitter (this saves the hassle of those ugly links that Insta sharing creates). I also get a message an hour before it rains, when I need to put sunscreen on and more.
It can even get you out of bad dates, automatically unlock your front door when you arrive home.
As an avid reader and collector of information, Pocket has been an app that I have used consistently for years, both in a professional and personal context. There’s always so much content (articles, videos, listicles, slideshows) floating about that there is barely enough time to read it all and the chances of you stumbling across an interesting link during a busy work day or just as you are about to fall asleep is highly likely. For these occasions you can simply send a link to Pocket and review later when you have half an hour to wait at a doctor’s appointment or are doing some research for a client.
I know I have mentioned it before but CoSchedule’s Headline Analyzer [sic] is really a worthwhile tool, particularly in my line of business.
If you write a lot of longform stuff, such as ebooks or books or even courses, then you definitely need Scrivener. It has a simple yet effective visual layout that can help you see what you've written and what you need to write to finish the project. Plus it has handy features such as a project target counter and can help compile and format your book to sell it.
Would love to hear about your favourites!
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